Contract Reminder Templates¶

Contract Reminder Templates in Mythradon are used to define the content of automated reminder messages—sent via Email or SMS—notifying relevant parties of upcoming contract expiration dates.

Each Contract can have one or more associated reminders, and each reminder uses a Contract Reminder Template to determine its message content and format.

Creating a Contract Reminder Template¶

To create a new reminder template:

Navigate to Contracts → Contract Reminder Templates in the main menu
Click Create Contract Reminder Template
Complete the required fields as described below
Click Save

Template Fields¶

Field	Description
Name	A user-friendly name to identify the Contract Reminder Template.
Active	Indicates whether the template is available for use. Only active templates can be selected in contract reminders.
Type	The delivery method for the reminder. Options include: `Email` or `SMS`.
Description	Optional field for notes or further context about the template's purpose or usage.
Subject	Subject line for Email reminders. This field is hidden for SMS templates.
Body	The main content of the reminder. Supports merge fields from the `Contract` and `Contract Reminder` entities using the syntax: `{ContractMyth.name}`, `{ContractReminderMyth.name}`, etc.

Template Deletion Restriction

Once a Contract Reminder Template has been used in a Contract Reminder, it cannot be deleted. You may deactivate it instead by clearing the Active flag.

Merge Fields¶

Contract Reminder Templates support merge fields that allow you to dynamically insert values from related records, including the Contract and the Contract Reminder. These fields can be used in both Email and SMS templates to personalise content.

Contract Merge Fields¶

Label	Merge Field	Description
Assigned User	`{ContractMyth.assignedUserName}`	The name of the internal user assigned to manage the contract.
Active Status At	`{ContractMyth.contractActiveStatusDateTime}`	Date/time when the contract status was set to Active.
Effective Date Time	`{ContractMyth.contractEffectiveDateTime}`	Date/time when the contract officially begins.
Contract Ends At	`{ContractMyth.contractEndDateTime}`	Date/time the contract ends or expires.
Sent for Signing Status At	`{ContractMyth.contractSentForSigningStatusDateTime}`	Date/time the contract was sent for signing.
Created At	`{ContractMyth.createdAt}`	Date/time the contract record was created.
Created By	`{ContractMyth.createdBy}`	Name of the user who created the contract.
Description	`{ContractMyth.description}`	General description or purpose of the contract.
Effective Date is Signed Date	`{ContractMyth.effectiveDateIsActiveDate}`	Boolean flag indicating if the effective date is tied to the signature date. Displays a 1 (True) or 0 (False)
Modified At	`{ContractMyth.modifiedAt}`	Date/time the contract record was last modified.
Modified By	`{ContractMyth.modifiedByName}`	Name of the user who last modified the contract.
Name	`{ContractMyth.name}`	The title or name of the contract.
Signature Type	`{ContractMyth.signatureType}`	Indicates the method of signing (e.g., electronic, wet ink).
Status	`{ContractMyth.status}`	Current status of the contract (e.g., Draft, Active, Cancelled).
Contract Timezone	`{ContractMyth.timezone}`	The timezone context for contract-related dates.
Type	`{ContractMyth.type}`	Classification of the contract (e.g., Client, Supplier). Configurable via the Entity Manager.

Contract Reminder Merge Fields¶

Label	Merge Field	Description
Name	`{ContractReminderMyth.name}`	Name/title of the Contract Reminder.
Description	`{ContractReminderMyth.description}`	Optional notes or context for the reminder.
Created At	`{ContractReminderMyth.createdAt}`	Date/time the reminder was created.
Modified At	`{ContractReminderMyth.modifiedAt}`	Date/time the reminder was last modified.
Created By	`{ContractReminderMyth.createdBy}`	Name of the user who created the reminder.
Modified By	`{ContractReminderMyth.modifiedBy}`	Name of the user who last modified the reminder.
Type	`{ContractReminderMyth.type}`	Delivery type of the reminder (e.g., Email, SMS).
Who	`{ContractReminderMyth.who}`	The intended recipient of the reminder.
When	`{ContractReminderMyth.when}`	Relative or rule-based trigger for sending the reminder (e.g., 30 days before expiry).
When (Fixed Date)	`{ContractReminderMyth.whenFixedDate}`	Specific date to send the reminder, if a fixed date is used.
When (Contract Expiry Date)	`{ContractReminderMyth.whenContractExpiryDate}`	The contract's expiry date that triggers this reminder. Displays a 1 (True) or 0 (False)
Contract	`{ContractReminderMyth.contractMyth}`	Reference to the associated contract.
Assigned User	`{ContractReminderMyth.assignedUser}`	The user responsible for this reminder.

Sample Contract Reminder Templates¶

Here are sample Contract Reminder Templates for both Email and SMS types, using merge fields from the Contract and Contract Reminder entities:

Email Reminder Template – 30 Days Before Expiry¶

Name: 30-Day Expiry Email
Type: Email
Active: ✔
Subject: Contract: {ContractMyth.name} is expiring soon
Body:

Hi {ContractMyth.assignedUserName},

This is a reminder that your contract **({ContractMyth.name})** is scheduled to expire on **{ContractMyth.contractEffectiveDateTime}**.

Contract Summary:
- Contract Name: {ContractMyth.name}
- Start Date: {ContractMyth.contractEffectiveDateTime}
- End Date: {ContractMyth.contractEndDateTime}

SMS Reminder Template – 7 Days Before Expiry¶

Name: 7-Day Expiry SMS Type: SMS Active: ✔ Body:

Reminder: "{ContractMyth.name}" will expire on {ContractMyth.contractEndDateTime}. Please contact us if you wish to renew. - {ContractReminderMyth.assignedUserName}