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Domain Name Register

The Mythradon Domain Name Register helps you keep track of all domain names purchased by your organisation. It is important to periodically review and renew any domain names that are nearing expiration.

To access and manage your domain names:

  • Select the Domain Names tab from the main menu.
  • You will be taken to the Domain List page, where all registered domains are displayed.

Domain List - Light Domain List - Dark

Search for a Domain Name

From the Domain List you can quickly search for the domains that you are looking for using the search box. This will allow you to filter the list of Domains by the unique domain number or name.

Domain Search - Light Domain Search - Dark

The Search box supports partial name matching and pre-built filters as shown above.

For additional information on searching in Mythradon please refer to Mythradon Search.

Recording an Domain Name

From the Domain Name List view, click the Create Domain Name button.

Create New Domain Name - Light Create New Domain Name - Dark

Mandatory fields will be identified with an asterisk. i.e., the Domain Name field.

Click the Save button to save the new Domain Name record.

Domain Name Fields

The following are the default fields of a Domain Name record.

Overview

Field Description
Domain Number A system-generated unique identifier for the domain record.
Domain Name The domain name that has been purchased.
Status A read-only field indicating the current status of the domain. Defaults to Open when a new record is created.
Domain Expiry Date The expiration date of the domain, based on the purchase details from the registrar.
Last Review Date The date on which the domain was last reviewed.
Next Review Date The scheduled date for the next review. This field can be used to trigger notifications.
Business Owner The assigned user responsible for managing and maintaining the domain.
Registrar The domain name registrar through which the domain was purchased.
Description A detailed description or notes about the domain.

Stakeholders

Field Description
Employees A list of users associated with the domain. These stakeholders may be included in related activities such as meetings or history logs.

Reviewing a Domain

Logging a review allows you to document the current condition, usage, and status of a domain as part of its ongoing lifecycle management. This process helps ensure domains are regularly assessed, kept up to date, and, if necessary, decommissioned when no longer in service.

To log a review:

  • Navigate to the Domain Names and select the domain you wish to review.
  • Click on Log Review to open the review entry form.
  • Complete the following fields in the form:
  • Summary (required): A brief description of the review.
  • Domain No Longer Required (optional): Tick this box if the domain should be decommissioned.
  • Next Review Date (required): The scheduled date for the next review.
  • Notes (optional): Additional notes or observations.
  • Click Save to log the review.
  • If the domain is decommissioned, it will become read-only and excluded from active asset workflows.

Domain Log Review - Light Domain Log Review - Dark

The history of all logged reviews can be viewed in the Domain Reviews related list, located within the Domain Detail View.

Note

After a Domain Review is saved, it becomes read-only and can no longer be edited.

Reminders

Reminder notifications are managed by a Scheduled Job named Process reminders for registers. This job typically runs once per day and sends out reminder emails and In-App Notifications to all registered stakeholders for domains that are due for review.

The content of these reminders is controlled by language settings, which can be modified using the Label Manager.

To update the reminder templates:

  • Go to Administration → Label Manager → Register Settings → Notifications

The following template properties are available:

Property Description Default Value
emailBody Template for the body of the reminder email {entityDisplayName} [{title}] is due for review in {days} days
emailSubject Template for the subject of the reminder email {entityDisplayName} {title} is due for review in {days} days
inApp Template for the In-App Notification message {entityDisplayName} [{title}] is due for review in {days} days

Merge Field Syntax

Merge Fields use the {} syntax and refer to fields on the DomainNameRegisterMyth entity.

See Also