Stock Management¶

Efficient stock management is essential for maintaining accurate inventory records and ensuring smooth operations. Mythradon provides real-time visibility of stock levels across all warehouses, with precise tracking of every stock movement. Each stock event—whether it's a sale, a theft, damage, incoming or outgoing stock, or a cancelled sale—is recorded to keep your inventory position accurate and up to date.

By maintaining this detailed transaction history, Mythradon empowers you to make smarter operational and financial decisions with confidence.

Note

Stock Management is a feature of the Warehouse & Stock Control app, which is available as a separate purchase.

Creating Stock Transactions¶

Stock Transactions are recorded from the Warehouse Detail View. To log a new transaction:

Navigate to Warehouses from the main menu.
Locate the appropriate warehouse using the search filter.
In the Stock Transactions related list, click the + button.

The following Stock Transaction types are supported:

Sale – Automatically created when a Sales Invoice is issued.
Stock In – For receiving new or returned stock into inventory.
Stock Out – For dispatching stock to customers or other locations.
Stolen – For recording loss due to theft.
Damaged – For writing off stock that has been damaged.
Cancelled Sale – To return stock to inventory from a voided sale.

Recording Stock Sold¶

When a Sales Invoice is marked as Issued, Mythradon automatically generates a Stock Transaction of type Sale, accurately reducing the corresponding stock quantity in the associated warehouse.

No manual action is required—there is no need to create a separate Stock Transaction. This seamless integration ensures inventory levels remain accurate without adding administrative overhead.

Adding Stock¶

Use a Stock In transaction to manually increase stock levels in a warehouse. This is typically used when receiving new inventory, restocking from returns, or adjusting for unrecorded stock.

Common reasons to use a Stock In transaction:¶

Receipt of goods from a supplier
Return of stock from a customer
Internal restocking or corrections to inventory levels
Adding found or unrecorded stock

To add stock:¶

Navigate to the appropriate warehouse.
Click the + button in the Stock Transactions related list.
Select Stock In as the transaction type.
Enter the quantity being added and include any relevant notes (e.g., supplier name, delivery docket number, or restock reason).

Once saved, the system updates your inventory in real time, reflecting the new stock levels in the selected warehouse.

Transferring Stock Between Warehouses¶

Use stock transfers to move inventory from one warehouse to another. This is essential when redistributing stock to meet regional demand, balancing inventory levels, or relocating stock between operational sites.

Common reasons to transfer stock:¶

Replenishing stock at another warehouse or distribution center
Shifting excess inventory to higher-demand locations
Consolidating stock during warehouse closures or relocations
Realigning stock levels for logistical efficiency

How to transfer stock:¶

Stock transfers require two separate transactions to accurately reflect both the reduction and addition of stock:

Create a Stock Out transaction in the sending warehouse to record the removal of inventory.
Create a Stock In transaction in the receiving warehouse to reflect the incoming stock.

By creating both transactions, Mythradon ensures your inventory records remain accurate and traceable across all warehouse locations.

Recording Stolen Stock¶

Use a Stolen stock transaction to account for inventory lost due to theft. Recording stolen stock ensures your inventory records remain accurate and allows you to track and report losses for auditing or insurance purposes.

Common reasons to use a Stolen transaction:¶

Confirmed theft from warehouse, retail, or transport locations
Discrepancies found during stocktake that cannot be attributed to other causes
Security breaches resulting in missing inventory

To record stolen inventory:¶

Navigate to the appropriate warehouse.
Click the + button in the Stock Transactions related list.
Select Stolen as the transaction type.
Enter the affected quantity and any relevant notes (e.g., incident reference or investigation ID).

This transaction will reduce the available stock in the selected warehouse and clearly flag the loss as a theft event in your inventory history.

Recording Damaged Stock¶

Use a Damaged stock transaction to remove items from inventory that can no longer be sold or used due to physical damage. This helps maintain accurate stock levels and provides traceability for loss analysis and operational reporting.

Common reasons to use a Damaged transaction:¶

Products broken during handling, transport, or storage
Manufacturing defects or quality control failures
Damage due to environmental factors (e.g., water, fire, temperature)
Stock returned by customers in unsellable condition

To record damaged inventory:¶

Navigate to the appropriate warehouse.
Click the + button in the Stock Transactions related list.
Select Damaged as the transaction type.
Enter the affected quantity and add any relevant notes (e.g., damage type, inspection outcome, or reference number).

This transaction reduces the available stock in the warehouse and clearly identifies the items as written off due to damage.